Please complete all appropriate items. The "Name of Traveler" field must be completed in order to submit this form.
Name of traveler Employee ID Number
If you are a student or research assistant, who is the P.I.?
Students/RA's, please note: you must obtain approval from your advisor/supervisor prior to the trip in order to obtain an advance and be reimbursed for any expenses.
If you are a student or research assistant and you need assistance with pre-travel arrangements such as airfare and conference registration, please see someone in FAS (917).
Purpose of trip (Conference Name)
Conference Location - Conference Website Address (City, State or Country) REQUIRED: Website address, conference brochure or e-mail correspondence, especially if requesting an advance!
Conference dates Registration fee amount Date of departure If you are traveling to a foreign country you must use a US airline. Flight departure timeA.M.P.M. Flight arrival time A.M.P.M. Date of return to Tucson Flight departure time A.M.P.M. Flight arrival time A.M.P.M. Proposed Route (List major stop-overs) Transportation costs If you are staying over a Saturday night to reduce the airfare, what amount is being saved?
If you are driving a vehicle while on University business, please read this: Risk Management & Fleet Safety. Roundtrip airport mileage (Round trip mileage to and from Tucson International Airport. If roundtrip mileage exceeds 20 miles you must provide odometer readings) Lodging costs Conference hotel? Yes No (Documentation is required for designated conference hotels. The University of Arizona has a maximum hotel cost listed by city.) Advance required? Yes No (You can receive up to 100% of the total estimated trip cost.) Amount of advance requested Grant name/number NEW UNIVERSITY RULE: If you are taking personal time on a trip, you need to state WHY. If you are going to a conference a couple days early, you need to state why. If you want a travel advance, this information must be given. Failure to do so slows down getting your travel advance. Personal Time? Yes No If yes, please list dates and why: Is anyone else from this department going on this trip? Yes No If yes, who and why:
Special Instructions/Comments
